{"@context":"http://iiif.io/api/presentation/2/context.json","@type":"sc:Manifest","@id":"https://iiif.quartexcollections.com/ncdcr/iiif/8872a15f-6d6f-46fe-ad38-c6acb6373a5a/manifest","label":"Administration","metadata":[{"label":"Title","value":"State Agency Finding Aid: Administration, 1941-1958"},{"label":"MARS ID","value":"40"},{"label":"Digital Collections","value":["Legacy Finding Aids Collection"]},{"label":"Identifier","value":"Administration"},{"label":"Digital Format","value":["application/pdf"]},{"label":"Hosted By","value":["State Archives of North Carolina"]},{"label":"Metadata Creator","value":["Cusick, Aaron"]},{"label":"Type","value":["Text"]},{"label":"Notes Public","value":"If you have questions about this collection, please contact the State Archives of North Carolina at archives@ncdcr.gov."},{"label":"Source","value":"Administration Records. State Archives of North Carolina"},{"label":"Language","value":["English"]},{"label":"Description","value":"In 1923 the state auditor recommended the creation of a Department of  Administration to perform administrative fiscal functions for the  governor, to provide services for other state agencies, and to promote  uniformity and cohesiveness in the state's organization.  Although this  recommendation was not fully implemented, the 1925 General Assembly  enacted the state's first Executive Budget Act and established a Budget  Bureau within the Office of the Governor to assist the governor as  director of the budget in administering the state's fiscal and budgetary  operations. At the height of the Great Depression in 1930, Governor O. Max Gardner  engaged the Brookings Institution in Washington, D.C., for advice on  increasing efficiency and economy in the state's conduct of governmental  affairs.  In a proposal similar to the state auditor's report, the  Brookings Institution recommended a Department of Administration to  consolidate all services having to do with the operation of the  government as an institution.  While the General Assembly of 1931 did not  establish this department as recommended, it centralized purchasing  functions under a new Division of Purchase and Contract within the  Office of the Governor.  In 1933 the General Assembly placed state  government personnel functions under the authority of the Budget Bureau,  supervised by the assistant director of the budget, where it remained  until a separate State Personnel Department was formed in 1949. The 1953-1955 Commission on Reorganization of State Government studied  the possibility of consolidating into a single department the separate agencies and divisions that handled the functions of accounting,  budgeting, building maintenance, and personnel administration for   state government as a whole.  However, the commission concluded that   creation of a department consolidating these functions would not result  in reductions in staff nor in reduced operating costs.  The commission's  successor concluded that although creation of a Department of  Administration would not produce savings, its establishment was justified  in terms of freeing the governor from numerous administrative details,  thus allowing his office to focus on long-range planning and the  citizens' interests in the state potential.  The commission  also recommended creation of a Division of General Services within the  department to assume responsibility for centralized services involving  buildings and grounds maintenance, communications, and transportation  services for state agencies in the Raleigh area.  In 1957 Governor  Luther H. Hodges supported the recommendations of the reorganization  commission and the General Assembly responded with legislation creating  a Department of Administration, effective 1 July 1957. The Department of Administration (DOA) was to provide for a more  effective administration of the governor's responsibilities and to  perform management and administrative services for the other departments,  commissions, boards, and other agencies of state government.  The  department was placed under a director appointed by and directly  responsible to the governor.  It was to consist initially of a Budget  Division and a Purchase and Contract Division, both with duties  transferred from their predecessors formerly under the Office of the  Governor.  The law authorized other divisions that included, but were  not limited to Property Control and Disposition, Architecture and  Engineering, Administrative Analysis, and Long-Range Planning.  Subject  to the governor's approval, the director was authorized to organize and  reorganize the department and all its divisions and to abolish any of the  divisions, except those of Budget and Purchase and Contract. In separate legislation passed just before passage of the Department  of Administration Act, the 1957 General Assembly abolished the Board of  Public Buildings and Grounds and the office of the superintendent of  public buildings and grounds, and transferred their functions to a  General Services Division under the Office of the Governor, pending  passage of the Department of Administration  Act.  Once that act was  implemented, the governor and Council of State transferred the  General Services Division to the Department of Administration, where it  had responsibility for the physical plants and grounds of state  buildings within the city of Raleigh.  It was also assigned   responsibility for the State Capitol Police and for the Central Motor   Pool that provided transportation for state employees authorized to  travel on state business.  During that period the department also was  given responsibility for overseeing the maintenance of other state  facilities, such as the Confederate Woman's Home in Fayetteville,  established by the General Assembly in 1913. By the beginning of the 1960s, the DOA consisted of four divisions  authorized by the 1957 legislation:  Budget, Purchase and Contract,  Property Control, and General Services.  In September 1964, Governor  Terry Sanford recommended that a Long-Range Planning Division be  activated as previously authorized, with authority to coordinate state  participation in federal programs.  In April 1965, Sanford's successor,  Governor Dan K. Moore, established a State Planning Task Force to help  the state assert leadership and initiative in the administration of  federal programs and legislation, including the federal Public Works and  Economic Development Act of 1965.  Title V of that act authorized the  creation of regional development commissions, and in late 1966 the U.S.  secretary of commerce designated 159 counties in North Carolina, South  Carolina, and Georgia as the Coastal Plains Economic Development Region.   In July 1967, a Coastal Plains Regional Commission was established by  joint federal-state action to identify development needs of the eastern  portions of those states and to recommend action to stimulate orderly  economic growth.  Federal legislation in 1965 also authorized the  Appalachian Regional Commission, and the task force was instrumental in North Carolina's involvement in the related Appalachian Regional Development Program, which included efforts to stimulate  development in twenty-nine counties of the state's mountain region. In early 1968 Moore announced that the State Planning Task Force had  been reestablished as a new State Planning Division within the DOA, and  attributed the task force's division status to its important role in the  Appalachian and the Coastal Plains programs.  Under Moore's successor,  Governor Robert W. Scott, the division was reorganized early in 1969  as the Division of State Planning and Development and strengthened to  serve the state's long-range planning and development needs.  The  division was to coordinate the planning efforts of the state's major  agencies, and to provide information on statewide goals, policies, and  means of implementation to the executive and legislative branches. Early in his administration in 1969, Scott also announced the  formation of a Data Processing and Information Systems Section, which  was subsequently upgraded to a Systems Management Division;  an  Administrative Management Analysis Division; and an Office of State- Federal Relations.  Initially, the Data Processing and Information  Systems Section was to assist the director of administration in  developing and implementing a statewide plan designed to guide all  agencies and institutions under state purview in developing systems for  automated data processing, information, and data communications  consonant with the needs of state government.  The Administrative  Management Analysis Division was to provide staff assistance to the  governor and Advisory Budget Commission, conduct studies and perform  in-depth analyses of budgets and state programs.  The Office of State- Federal Relations was to serve as the executive branch's key contact with federal agencies and programs, to maintain liaison with federal and  local governments, and to provide information to other state agencies  about pending federal legislation and programs.  Other functions of the  Office of State-Federal Relations included administration of a State  Clearinghouse for federal grant applications, and programs for land and  water conservation, environmental education, and beautification.  The  latter program had grown out of the Governor's Advisory Committee on  Beautification, initially established by Dan Moore in 1966 to coordinate  a variety of activities intended to protect and enhance the natural  beauty of the state. By the Executive Organization Act of 1971, the DOA was re-created,  reestablished, and placed under the supervision of a cabinet-level  secretary appointed by the governor.  The previous divisions of DOA  remained virtually the same except that Budget was renamed the Division  of Budget and Management, and Systems Management was renamed the Office  of State Management Systems.  All statutory powers of the previous  department and its director were transferred to the new department and  the following agencies came under the statutory authority of the DOA  and its secretary:  the Marine Science Council, the Good Neighbor Council  (later the Human Relations Commission), the Commission on the Education  and Employment of Women (later the Council on the Status of Women), the  Youth Advisory Board, the State Youth Council, and the Southern  Interstate Nuclear Compact.  Agencies that were placed under the  department for administrative and personnel purposes but retained their  previous statutory powers included the following:  the Capital Building  Authority, Capital Planning Commission, the North Carolina Housing  Corporation, the State Personnel Board and Department, and the North  Carolina Zoological Authority.  In separate legislation, the 1971  General Assembly authorized a Council on State Goals and Policy and   scheduled it for activation in March 1972.   In 1973 the Governor's Efficiency Study Commission recommended that  the North Carolina Zoological Authority and the Environmental Education  and Beautification Program be transferred to the Department of Natural  Resources and Economic Resources.  While the 1973 General Assembly  transferred the Zoological Authority as recommended, it designated the  DOA and its secretary to administer the Environmental Education and  Information Act of 1973.  The act called for establishment of a  program to promote and support environmental education throughout the  state and specified that the secretary of administration coordinate all  related activities with the environmental problems and priorities  established by the Council on State Goals and Policy. In 1975 the General Assembly re-created and reestablished the DOA,  in completion of the reorganization of state government as directed by  the Executive Organization Act of 1973.  The 1975 act authorized the DOA  to provide additional support services other state agencies might need  in order to operate efficiently and effectively.  The major divisions  of the DOA remained virtually the same, except that the name of the  Office of State-Federal Relations was changed to the Division of  Intergovernmental Relations.  However, several boards, commissions, and  councils were renamed and several were re-created.  Among these, the  Council on State Goals and Policy was replaced by the State Goals and  Policy Board.  The board's duties included expressing the needs of the  state's citizens in the form of goals proposed for state action,  studying the resources and means of action available to the state, and  proposing a suggested timetable within which these goals might be  achieved.  In other action, the 1975 General Assembly upgraded the  State Personnel Board to a commission directly responsible to the  governor, and reestablished the State Personnel Department as an office  independent of the secretary of administration, yet located  administratively within the DOA.  In October 1975 Governor James E. Holshouser, Jr., announced that an  Office of Administrative Analysis had replaced the Office of  Administrative Management Analysis and was operating as the first office  had been intended, as a systems and budget study organization and as a watchdog for all of state government.  This change was in response to a  recommendation of the 1973 Governor's Efficiency Study Commission.   During the same period, an Office of Fiscal Management was established  to handle internal operations, accounting for and administering all  fiscal activity within the DOA in accordance with state and federal  requirements. In 1977 the General Assembly transferred the Division of Veterans  Affairs from the Department of Military and Veterans Affairs to the DOA,  where it was placed under the authority of the department     and under the supervision of an assistant secretary of veterans affairs.  In separate action, the Commission of Indian Affairs  was transferred to the department, where it retained its previously  granted statutory powers and came under the supervision of the assistant  secretary of personnel and programs.  Among other legislation relating  to the DOA that year, the General Assembly established the Agency for  Public Telecommunications within the DOA and charged the agency and  department with working together to coordinate all telecommunications  matters within state government. By executive order of Governor James B. Hunt, Jr., in 1977, the  state-local coordinating functions of the former Division of  Intergovernmental Relations were transferred to the Department of  Natural and Economic Resources.  During that year, a Division of Policy  Development was established by DOA administrative directive and placed  under the supervision of an assistant secretary of policy and management.   The new division was created out of elements of the former divisions of  State Planning and Intergovernmental Relations and was to include the  Office of Administrative Analysis.  The Division of Policy Development  was linked closely with the Division of State Budget and Management.   However, in 1979 the latter office was transferred by executive order  of Governor James B. Hunt, Jr., to the Office of the Governor, along  with the State Clearinghouse.  The State Clearinghouse was transferred  back to the DOA in 1982.  During that period the name of the Division of  Policy Development was changed to the Office of Policy and Planning,  and was called the Division of Policy and Planning by 1985. In 1979 Hunt had proposed and the General Assembly enacted the  Balanced Growth Policy Act to establish a partnership of state and  local governments to attract good jobs, provide needed public services,  and also protect the environment.  To implement that policy, Hunt  announced that the State Goals and Policy Board and the Local Government  Advocacy Council, established by executive order in 1977, were to  function jointly as the state's interim Balanced Growth Board.  The  board, which was to receive staff support from the DOA, was charged  with reviewing state policies for consistency with the balanced growth  initiatives and for consistency with state-local government  partnership policies. By the latter half of the 1970s most of the DOA's divisions and  programs which did not have independent status had been grouped  administratively under assistant secretaries.  The assistant secretary  of government operations supervised the divisions of General Services,  Management Systems, Purchase and Contract, and the offices of State  Property and State Construction.  As assistant secretary of personnel  and programs supervised the Office of Marine Affairs and programs  including but not limited to Human Relations, Status of Women, Youth  Involvement, and Commission of Indian Affairs.  By the early 1980s,  the latter programs for groups of citizens who had traditionally  been underrepresented in state government, were placed under an  assistant secretary of advocacy programs.  During that period the  Governor's Advocacy Council for Persons with Disabilities was one of  the programs added.  Also during that period, the Office of Marine  Affairs was moved administratively and placed directly under the  jurisdiction of the secretary of administration. During the early 1980s, the assistant secretaries of advocacy  programs and government operations were redesignated as deputy  secretaries.  In January 1985 the programs classified as government operations were reorganized by administrative directive.  While these  services continued under a deputy secretary of government operations, a Division of Auxiliary Services was created to replace the former  Division of General Services and was given administrative authority over  a variety of programs including Courier Service, Federal Surplus  Property, State Surplus Property, Motor Fleet Management (formerly  Central Motor Pool), and the State Capitol Police. Later in the decade, a Division of Facility Management was formed from the Division of Auxiliary Services to provide preventive maintenance and repair to the state  government complex, and Motor Fleet Management was made a separate  division. In 1981 the Office of State Management Systems, formerly under the  assistant secretary of government operations, was reorganized as  the Division of State Management Services with direct responsibility  to the secretary of administration.  The division worked in cooperation  with the State Computer Center which acted as a service bureau for  other agencies.  In 1982 the division was reorganized as the State  Information Processing Services (SIPS) and it, along with the State  Computer Center, existed as an independent unit within the DOA.  In  1986 the General Assembly created the Office of the State Controller to  provide control over the expenditure and disbursement of state funds  on a statewide basis.  It was located administratively within the DOA,  but authorized to exercise its powers independently of the secretary  of administration.  By executive order of Governor James G. Martin in  1987, SIPS and the State Computer Center were transferred to the Office  of the State Controller.  During the same period, the DOA formed an  internal Division of Management Information Systems to develop integrated  data processing plans and to provide assistance within the department. By the late 1980s, the DOA was involved in a number of efforts to  improve management practices and to increase productivity within the  the department and throughout state government.  Its programs included  the Government Executive Institute for Management to train top-level  managers in skills and knowledge needed to perform their duties; and the  State Employee Suggestion System, to encourage the submission of money- saving ideas by offering cash awards directly to employees.  By the  early 1990s, training for top-level managers was conducted through  the DOA's Office of Personnel and Staff Development which also  provides a range of services for the DOA, its various boards, as well  as the Office of the Lieutenant Governor and the Low-Level Radioactive  Waste Management Authority. In 1987 the Office of Intergovernmental Relations had been  transferred back to DOA from the Department of Natural Resources and  Community Development.  By administrative directive during the early  1990s, Intergovernmental Relations was replaced by the Division of  State and Local Government Affairs and placed under the supervision of  the deputy secretary of government operations.  The division works with  local governments and their regional organizations, coordinates project  reviews required by the state and federal Environmental Protection  Acts, and operates a project notification, review, and comment system  to provide information to state and local agencies and the public  about projects supported with public funds. REFERENCES: P.L., 1913, c. 62. P.L., 1925, c. 89. P.L., 1931, cc. 261, 396, 479. S.L., 1949, c. 718. S.L., 1957, cc. 215, 269. S.L., 1969, Executive Order No. 2, 25 March 1969. S.L., 1971, cc. 864, s. 12, s. 15(31); 838. S.L., 1973, c. 619. S.L., 1975, cc. 667, 879. S.L., 1977, cc. 70, ss. 24-27; 849; 872; 1189. S.L., 1977, Executive Orders Nos. 1, 1 January 1977; 4, 29 March 1977;   8, 12 May 1977. S.L., 1979, cc. 412, 900, 901. S.L., 1979, Executive Order No. 38, 10 September 1979. S.L., 1985, c. 1024; Executive Order No. 7, 28 June 1985. S.L., 1987, Executive Order No. 35, 4 March 1987. G.S. 143B-366 through 143B-426.34 [1992]. Commission on Reorganization of State Government. THE REPORTS OF THE    1953-1955 COMMISSION ON REORGANIZATION OF STATE  GOVERNMENT.  Raleigh, 1955.  Pp. 39-41. ---.  THE REPORTS OF THE 1955-1957 COMMISSION ON REORGANIZATION OF  STATE GOVERNMENT.  Raleigh, 1957.  Pp. 18-28. Department of Administration.  THE DEPARTMENT OF ADMINISTRATION     [pamphlet].  Raleigh, 1985? Division of State Library.  Technical Services Section.  Department of    Cultural Resources.  CLASSIFICATION SCHEME FOR NORTH CAROLINA  STATE PUBLICATIONS, 1992.  Raleigh, 1992.  Pp. I:1 through I:24.7. Governor's Efficiency Study Commission.  FINDINGS AND RECOMMENDATIONS.     Raleigh, 1985.  Pp. 26-39. ---.  SURVEY AND RECOMMENDATIONS.  Raleigh, 1973.  Pp. 2-25. Institute for Government Research of the Brookings Institution.  REPORT    ON A SURVEY OF THE ORGANIZATION AND ADMINISTRATION OF THE  STATE GOVERNMENT OF NORTH CAROLINA.  Washington, D.C., 1930.   Pp. 12-20. Mitchell, Memory F., ed.  ADDRESSES AND PUBLIC PAPERS OF JAMES BAXTER    HUNT, JR., VOLUME I, 1977-1981.  Raleigh: Division of Archives and    History, Department of Cultural Resources, 1982.  Pp. 36-37, 416-   417, 505-506. ---.  ADDRESSES AND PUBLIC PAPERS OF JAMES EUBERT HOLSHOUSER, JR.,    GOVERNOR OF NORTH CAROLINA, 1973-1977.  Raleigh: Division of  Archives and History, Department of Cultural Resources, 1978.  Pp.  205, 396,  488, 498. ---.  ADDRESSES AND PUBLIC PAPERS OF ROBERT W. SCOTT, GOVERNOR OF    NORTH CAROLINA, 1969-1973.  Raleigh: Division of Archives and    History, Department of Cultural Resources, 1974.  Pp. 40-45, 143-   154, 555-556. ---.  MESSAGES, ADDRESSES, AND PUBLIC PAPERS OF DANIEL KILLIAN  MOORE, GOVERNOR OF NORTH CAROLINA, 1965-1969.  Raleigh: State  Department of Archives and History for the Council of State, 1971.   Pp. 332-333, 517-525, 702-703. ---.  MESSAGES, ADDRESSES, AND PUBLIC PAPERS OF TERRY SANFORD,  GOVERNOR OF NORTH CAROLINA, 1961-1965.  Raleigh: Council of  State, 1966.  Pp. 631-634. Office of the Secretary to State.  NORTH CAROLINA MANUAL, 1979-1980.     Edited by John L. Cheney, Jr.  Raleigh, 1980.  Pp. 516-519. ---.  NORTH CAROLINA MANUAL, 1991-1992.  Edited by Julie W. Snee.     Raleigh, 1992.  Pp. 113-117. ---.  NORTH CAROLINA MANUAL, 1993-1994.  Edited by Lisa A. Marcus.     Raleigh, 1994.  Pp. 239-247. Patton, James W., ed.  MESSAGES, ADDRESSES, AND PUBLIC PAPERS OF  LUTHER  HARTWELL HODGES, GOVERNOR OF NORTH CAROLINA,  VOLUME II,  1957-1958.  Raleigh: Council of State, 1962.  Pp. 31-32,  103, 153. Rankin, Robert S.  THE GOVERNMENT AND ADMINISTRATION OF NORTH  CAROLINA. American Commonwealths Series, edited by W. Brooke  Graves.  New York: Thomas Y. Crowell, 1955.  P. 123. State Auditor.  PLAN OF REORGANIZATION OF STATE DEPARTMENTS,  BOARDS, AND COMMISSIONS SUBMITTED BY THE STATE AUDITOR TO  THE GOVERNOR AND GENERAL ASSEMBLY, 1923.  Raleigh, 1923.  Pp.  46-50. University of North Carolina at Chapel Hill.  Institute of Government.     INTERNAL ORGANIZATION OF NORTH CAROLINA STATE EXECUTIVE  DEPARTMENTS, THE GENERAL ASSEMBLY, AND THE JUDICIAL SYSTEM.   Compiled by Ann L. Sawyer. Chapel Hill, 1982.  P. 3."},{"label":"Digital Characteristics","value":"5 pages"},{"label":"Format","value":["Finding aids"]},{"label":"Rights","value":"This item is provided courtesy of the State Archives of North Carolina and is a public record according to G.S.132."},{"label":"Source Collections","value":["Administration Records. 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